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Charter and Bylaws:

Article 1 - Name

  • The name by which this committee shall be known is the "Technical Committee for Juice and Juice Products" (hereinafter referred to as the "committee")

 Article 2 - Purposes

  1. This committee is organized and operated exclusively for non-profit scientific and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Service Code of 1954.  Its primary purpose is to support the Association of Official Analytical Chemists (hereinafter referred to as the "Association") by providing government agencies and other interested parties, particularly regulated industries, with analytical information, expertise, and methods (chemical, biological and physical) which have been adopted by the committee for use as follows:  by government agencies for enforcement of, and by industry for compliance with, legal or voluntary requirements or recommendations; for monitoring;  for research;  and for other pertinent applications.  To accomplish this purpose, the committee will carry out the following activities: 
    1. Obtain, improve, develop, test, and adopt uniform, precise, and accurate methods for the analysis of juices and juice products.
    2. Facilitate broader acceptance and more rapid involvement in collaborative testing of new juice analytical methods and their subsequent publishing in standardized formats.
    3. More quickly develop methods for juice content authentication and facilitate their acceptance as officially accepted methods.
Additionally, the committee proposes to:
  1. Further improve communications among government, academic, industrial, and private laboratory scientists working in the area of juice research and analysis by providing an open forum for discussion of all aspects of juice and juice product analytical methods within the scope of the committee's concern.
  2. More readily assess analysis need areas, recommend and acquire funding for development of analytical methods.
  3. Develop workshops as appropriate and needed in the area of juice analysis.
  4. Augment the technical expertise and analytical support already existing in other organizations providing juice and juice products research, methods, and standards.
  5. Work with the association to publish a compendium of official juice and juice product methods and provide information and instruction material to committee members.
  6. Promote wider use of official methods of the committee by all sectors in order to obtain the benefits of uniform, practicable, and reliable methods for regulatory, compliance, and forensic purposes; for monitoring, for research, for quality control, and for other pertinent purposes.
  7. Maintain cooperative arrangements with other state, national, and international juice and juice product associations and societies for achieving insofar as possible uniformity in analytical methods for products within the areas of concern to the committee.
  8. Carry out such other activities which, in the opinion of the committee operating board, assist in accomplishing these purposes.

Article 3 - Membership

  1. Section 1. Classes of Membership
    • There shall be three classes of membership in the Technical Committee:  Individual Members, Sustaining Member Organizations, and Honorary Members.  Membership will be open to any organizational representative of a governmental agency, academia, professional association, private laboratory, or industry involved directly in the analysis of juice. 
  2. Section 2. Qualifications for Membership 
    1. Individual Members
      • There shall be one (1) class of individual membership.  Qualifications for individual membership shall be a bachelors degree in science, or equivalent if approved by the committee board, and interest in the purposes and goals of the committee.
      • Scientists shall be eligible for membership provided that they are engaged, directly or indirectly, in analysis or research with respect to juice products, and pay the annual Individual Member dues beyond those of the association. 
    2. Sustaining Member Organizations 
      1. There shall be three (3) classes of sustaining memberships.
        • A class A Sustaining Member Organization shall be any agency of a local, state, provincial or national government, a Class B shall be a college or University, and a Class C shall be any firm, business, or organization with an interest in the development and inter laboratory evaluation of analytical methodology, provided it is engaged, directly or indirectly, in analysis or research with respect to juice and juice products. 
      2. Each sustaining member shall be able to designate 2 voting representatives. 
    3. Honorary Members
      • Honorary members shall be persons recognized for their substantial contribution toward the achievement of the objectives of the committee.  They shall be nominated by the officers of the technical committee board, and may be elected by a two-thirds vote of the members voting.  An honorary member shall have all of the rights and privileges of a member. 
    4. All members shall be eligible to hold office, serve on the Technical Committees and Subcommittees, and vote on amendments to the charter, election of officers, methods, dues, and all matters not otherwise excluded. 
  3. Section 3. Application for Membership
    • Application for membership shall be submitted to the committee.  Election to membership shall become effective upon payment of dues, or as otherwise provided. 


Article 4 - Elected Officers

  1. Officers
    • The officers of the Technical Committee shall be Committee members and shall consist of a Chairperson, Chairperson-elect, Secretary, Treasurer, and other necessary officers designated later by the Technical Committee Board.  The Chairperson, Chairperson-elect, Secretary, and Treasurer shall be elected by the majority of members voting. The Chairperson, Chairperson-elect shall serve for two years beginning with the adjournment of the meeting at which they are elected.  The Chairperson-elect shall become Chairperson upon adjournment of the meeting closest to two years from the election. 
    • The Secretary and Treasurer shall be elected for staggered three year terms. 
  2. Chairperson
    • The chairperson shall, with the approval of the committee board, be the principal executive officer of the Committee, and shall be responsible for all the business  and affairs of the Committee between meetings and in accordance with the Committee's policies.  He shall preside at all meetings of the members, and the Committee board. 
    • He shall call regular or special meetings or authorize mail ballots to handle necessary matters, or instruct the appropriate officer to do so. 
    • The Chairperson shall, with the approval of the board, appoint the following: Subcommittees for official methods, grants, communications, membership, collaborative testing, funding, dues, workshops, educational programs, etc. 
  3. Chairperson-elect
    • In the absence of the chairperson, or in the event of his inability to act, the chairperson-elect shall perform the duties of the chairperson, and when so acting, shall have all the powers of, and be subject to all the restrictions upon the Chairperson.  The Chairperson-elect shall perform such other duties as from time to time may be assigned to him by the Chairperson or the Committee Board. 
  4. Secretary
    • The Secretary shall be responsible for recording the minutes of each meeting, issuing the minutes to the membership, maintaining membership roles, and such other duties as may be assigned to him by the Chairperson or the Committee Board.  The same individual may hold both the Secretary and Treasurer positions. 
  5. Treasurer
    • The Treasurer shall be responsible for the funds and securities of the Committee, and in general, perform all the duties incident to the office of Treasurer and such other duties as may be assigned to him by the Chairperson or the Committee Board. 


Article 5 - Committee Board

  1. Section 1. Composition
    • The Committee Board shall consist of nine (9) members to include the Chairperson, Chairperson-elect, Secretary-Treasurer, and six (6) Committee Board Members, all of whom shall be individual members of the committee.  Whenever possible, the Board shall have representatives from one or more of the following: a national, state, provincial, or municipal government, a regulatory agency, academia, or industry.  No member of the Board may be elected for more than six (6) consecutive years.  The non-executive Board members shall serve staggered three year terms.  The Immediate Past Chairperson shall be a non voting member of the Board. 
  2. Section 2. Powers and Duties
    The Committee Board shall have the authority to:
    • establish general policies, and shall manage the affairs of the committee between meetings of the membership
    • determine all activities of the membership
    • fix the annual dues of the membership, subject to the approval by the members
    • determine the membership year and the delinquency date
    • approve procedures for election to membership and requests for dues waivers, and may nominate Honorary Members
    • be responsible for the employment and appointment of individuals necessary for the efficient operation of the Committee
    • further define, when necessary, official duties of the employees, officers, and subcommittees of the Committee, and may assign additional duties to the chairperson-elect, Secretary-Treasurer, Board, or other officers, except that of the chairperson, in accordance with these bylaws
    • fill vacancies in the offices of Chairperson-elect, Secretary-Treasurer, or other offices, except that of Chairperson, in accordance with these bylaws
    • establish and terminate subcommittees
    • determine the time and place of the annual meeting, and may call a special meeting of the committee membership
    • set geographic limits, authorize establishment and dissolution of regional sections, and approve bylaws adopted by the regions
    • consider recommendations of the standing and special subcommittees
    • review all proposed amendments to the bylaws which are received by the Board at least 90 days in advance of a meeting of the committee, and submit the proposals, with Board recommendations, to the membership in accordance with procedures in these bylaws
    • upon dissolution of the committee, distribute remaining assets in accordance with these bylaws and other applicable authorities 
  3. Section 3. Meetings
    1. Regular meetings shall be held at the call of the Chairperson, or as ordered by the Board. 
    2. Special meetings of the Board may be called by the Chairperson. 
    3. The Chairperson shall preside at all meetings except as otherwise provided in these bylaws. 
  4. Section 4. Voting
    • A mail ballot may be authorized by the Chairperson. 


Article 6 - Nominations and Elections

  1. Section 1. Nominating Committee
    • The Nominating Committee shall recommend Members as candidates for elected offices.  It shall consist of three (3) members who are or have been past officers of the Committee or who have served on the Committee Board.  Other members shall be appointed by the Chairperson, with the approval of the Committee Board, to the extent necessary to constitute the three member committee. 
  2. Section 2. Vacancies:  Office of  Chairperson
    • If the office of Chairperson should become vacant, the Chairperson-elect shall thereupon become chairperson of the committee for the unexpired term.  Such service will not effect such person becoming Chairperson of the Committee upon adjournment of the next annual meeting.  In the event that the office of Chairperson becomes vacant at the time that the office of Chairperson-elect is also vacant, such vacancy shall be filled by the action of the other members of the Committee Board.  If any office other than that of Chairperson shall become vacant, the office shall be filled for the remainder of the term by appointment by the Chairperson, with the approval of the Committee Board. 


Article 7 - Appointed Officers

  1. Section 1. Appointed Officers
    • The Committee Board may appoint such individuals as are necessary to carry out the following functions: execute the directives and policies of the Board; supervise the business Office and perform any duties necessary in the day to day management of the Committee; keep the minutes of the meetings of the members and the Board; see that all notices are duly given in accordance with the provisions of the bylaws; keep a register of membership of the Committee and their addresses; edit and produce the publications of the Committee.
    • An appointed Officer with concurrence of the Chairperson shall appoint members to work with the Association Associate Referees an subjects complementary to the general subjects assigned to the General Referees.
  2. Section 2. Liaison Officers
    • The Liaison Officers shall coordinate the development and adoption of uniform analytical methods between the Technical Committee and related interested organizations. 


Article 8. - Standing Committees

  1. Section 1. Committee on Grants
    • The Chairperson shall act as chairman of the Subcommittee
  2. Section 2. Long Range Planning Committee
    • The Committee shall make recommendations to the Committee Board on improving the functions of the Committee.
  3. Section 3. Charter and Bylaws Committee
  4. Section 4. Subcommittee for Educational Programs
    • The committee shall organize and coordinate educational programs including workshops, symposia, and courses. 


Article 9 - Meetings

  1. Section 1. Annual and Other Meetings
    • The meetings of the Committee shall be held at the time and place decided by the Committee Board.  A special meeting of the individual subcommittees or the Committee Board may be called by the Chairperson.  Announcement thereof shall be made at least two months prior to the time of the meetings. 
  2. Section 2. Quorum
    • The Members present in person or by proxy shall constitute a quorum at any meeting of the Committee which is duly called pursuant to the provisions of these bylaws. 


Article 10 - Voting

  1. Section 1. Voting by Mail Ballot
    • All substantive matters requiring a vote of the membership shall be presented to the members at least sixty (60) days in advance of the Annual International Meeting of the AOAC to allow for mail balloting.  Deposit in the United States mail shall serve as verification of this requirement.  Such matters shall include amendments to the Committee bylaws, election of officers, and dues. 
  2. Section 2. Voting at Meetings
    • Voting on matters relating to the analytical methods and other business transactions of the Committee shall be conducted at the business meetings held during the year.  A two thirds vote of the Members present and voting at business meetings shall be required for adoption or repeal of methods, changes in methods, and procedures, and for election of Honorary Members.
  3. Section 3. Voting by Proxy
    • At any meeting of Members, a Member entitled to vote may vote by proxy executed in writing by the member or his duly authorized attorney in fact.  No proxy shall be valid for more than eleven(11) months after the date of its execution unless otherwise provided in the proxy. 


Article 11 - Dues

  1. Section 1. Membership Dues
    1. Annual dues for membership in the Committee shall be fixed by the Committee Board, subject to the approval by the majority of the members voting by mail ballot. 
    2. The membership year and the delinquency date shall be determined by the Board. 
    3. Honorary Members shall be exempt from payment of dues and annual meeting registration fees. 


Article 12 - Earnings and Assets

  1. Section 1. - Non Profit Status
    1. Regardless of any provision of the bylaws which may be construed otherwise:
      1.  No part of the net earnings of the Committee shall under any circumstances inure to the benefit of any member or individual.
      2.  The Committee shall not be operated for a profit. 
    2. On lawful dissolution of the Committee, the Board shall distribute all remaining assets of the Committee to one or more organizations selected by the Board which have been held exempt from Federal Income tax as organizations described in section 501 (c) (3) of the Internal Revenue Code of 1954. 


Article 13 - Political Activities

  1. No substantial part of the Committee's activities shall consist of carrying on propaganda or otherwise attempting to influence local, state, or national laws.  All activities of the Committee shall be determined by the Board.
  2. The Committee shall not participate or intervene in any manner in any campaign on behalf of any candidate for a political office.

 

Article 14 - Parliamentary Authority

 

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the committee in all in which they are applicable.

 

Article 15 - Amendments to the bylaws

 

All proposed amendments to these bylaws shall be presented in writing to the Committee Board.  The Board shall present the proposals to the Committee membership, with recommendations.  A two thirds vote of the members voting by mail ballot is required for adoption.

 

Article 16 - Educational Programs

 

Article 2D of the Charter and Bylaws states that one of the Committee's purposes is to "Develop workshops as appropriate and needed in the area of juice analyses".  Article XVI addresses policies and procedures to be followed in sponsoring workshops and symposia.  The purpose of these programs is educational.  Financial planning will be for a "break-even" budget with any profits to be used in the sponsoring of future educational programs.

  1. Section 1. Objectives: 
    1. To provide expert instruction in the effective use of analytical methods and the data derived from these methods for the analysis and authentication of juice and juice products. 
    2. To present information on new analytical methods and technologies and their application to juice analysis. 
    3. To provide a forum for the exchange of information on the advantages and limitations of analytical methods. 
    4. To provide written materials such as notebooks, published proceedings, and monographs. 
  2. Section 2.            Policies and Procedures 
    1. Organization and Approval: 
      1. The Committee Board shall authorize sponsorship of educational programs and appoint a subcommittee and a program director to organize and coordinate the event. 
      2. The proposed program (topic, speakers/instructors) shall be presented in written form to the Committee Board for approval. 
      3. A budget listing estimated expenses and income shall be presented to the Committee Board for approval.  It shall address income from registration fees and expenses for speakers ( travel, per diem, professional fees), facilities, marketing and written materials. 
      4. Plans for publication, distribution, and/or sale of written materials is to be presented to the Committee Board for approval. 
      5. The Board officers (Chairperson, Chairperson-Elect, Secretary-Treasurer) shall approve promotional materials for marketing of the educational program. 
      6. Not later than 30 days preceding the event, the Program Director shall inform the Board officers of the number of registrants and projected profit/loss.  The Board Officers shall make the decision as to whether the event shall be canceled.  In case of cancellation, registrants are to be informed promptly. 
      7. The Educational Subcommittee shall provide the Board officers with a financial statement summarizing income and expenses within ninety days after course completion. 
    2. Written Materials: 
      1. Individual speakers/instructors have responsibility for their respective materials which are  distributed as part of the planned program.  The Educational Subcommittee has responsibility for assembling and distributing course materials. 
      2. In such cases where the Technical Committee undertakes publishing and sale of proceedings, there is to be peer review of the publication documents. 
    3. Jointly-Sponsored Educational Programs: 
      1. When the Committee Board jointly sponsors educational programs with AOAC, ACS, IFT, IFJU,  or other professional organizations there shall be a written contract outlining respective responsibilities. Items to be addressed include: 
        1. The items covered in Section 2A
        2. Registration.
        3. Fee collection.
        4. Publicity and other promotional materials.
        5. . Sharing of any profits or losses. 
      2. The Chairperson and the Program Director will sign the contract for the Technical Committee after receiving approval by the Board. 

 

Revisions

·        Original from Dana Krueger, date unknown.

Updated May 31, 01 by Steve Cockram to change the term of Chair and Chair-elect to two years and to split the Secretary and Treasurer positions.